On November 3, the DOPT issued an order
regarding the adding of Aadhaar Number in the Service Books of Central
Government employees. The order also contains certain important
instructions in the rules and regulations regarding the Service Book.
According to Rule SR-202, every year,
the Head of Office has to get signatures from all the employees
affirming that their Service Books have been updated.
According to Rule SR-199, all the
work-related remarks and notes of the employee have to be recorded in
the Service Book. Each remark and note has to be attested by the senior
officer.
According to Rule No. 32 of the CCS
(Pension) Rules, 1972, all the employees who have completed more than 18
years of service will have to be informed of the retirement and pension
benefits.
The Order adds that the Service Book
must also contain information like the employee’s biodata, posting
details, qualifying service, security details, HBA, CGHS, CGEGIS, LTC
claims, etc.
And now, all the Ministries and Departments have been asked to add the Aadhaar Numbers of the employees to their Service Books.
Service Record book have to be created
for an employee on the day he/she join duty. Each employee must be given
a copy of his/her Service Book. In case of misplaced, for additional
set of copy, the employee has to pay a fee of Rs.500. The Service Book
must also contain important details of his/her life, like the employee’s
marriage, children, death and address.
Why should Aadhaar Number be added to the Service Book?
Central Government offices in Delhi now
have Biometric Attendance system. The Government has plans to implement
this system all over the country. The first step in this ambitious plan
is to add the Aadhaar Number to the Service Books.
Names are creating confusions ensue due
to same initial, dates of birth and other such details. This could be
avoided if each person is given his/her unique identification number.
All the details about the employee can be easily gathered from the
number alone.
In future, Aadhaar number becomes more important than a person’s name!
The latest order issued by the DOPT has
demanded reports from all the departments on how far they have succeeded
in implementing the previous order.
